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Facing the Stress of an Event with a Smile

Face it – events can be stressful, from large professional conferences down to small gatherings like dinner parties. Even the most experienced and trained event planners feel the pressures that come from putting on a well-organized, fun, and entertaining event. So how do event planners survive without pulling out their hair? Especially with planning more than one event at a time? A good event planner knows that every occasion planned should include back ups for every major component. Event planners typically check in with the major vendors several times prior to the event to create a rapport and relationship, building confidence that the services promised will be provided. Event planners also understand the power of stress relief, by taking time for their own friends and family, doing things they love, and getting pampered on a regular basis.

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Here are a few tips to help you:

  • Get organized with lists and plan as early as possible
  • Keep things as simple as you can – don’t over do the minor details that may go unnoticed
  • Create back up plans for the major components of your event, like food, decor, location, and music
  • Plan on having an emergency kit or quick access to emergency items – see http://exhilarateevents.com/2014/07/02/the-ultimate-event-planning-emergency-kit/ for examples of items in an emergency kit

And most importantly…..hire an event planner to handle all or even parts of the event! Find out more information on how we can help make your event a stress-free experience by filling out the Contact page!

 

 

To Drink, or not to Drink

If you are planning an event or considering planning an event, the question will come up – to serve alcohol or not. Here are some of the pros and cons to consider.

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Pros:

  • Alcohol helps people to relax and be friendly with each other. At most events, people don’t know each other, and liquor helps the conversations to flow and reduce the amount of uncomfortable silence in the room.
  • In some cases and at some types of events, it is expected to have some sort of alcoholic beverage.
  • You can say a lot when you propose a toast that you typically might not be able to say to the guests typically.

Cons:

  • Alcohol, bartenders, insurance, and possibly licenses can add a lot of cost to an event.
  • Too much can be a bad thing and add drama, stress, fights, property damage, etc.

Most corporate events do not serve alcohol until the networking or after hours. Most weddings do serve alcohol at the reception. However, your event can and should be what you want it to be. Feel free to decide what is best for you, even if others encourage you to go against your wishes.

Reasons You Need an Event Planner

Let’s say you have a big stressful project dumped on you at work – what would you do? Typically, you would work to break it down piece by piece, figure out how much time you have to complete the pieces, add more people, or get more money to add more people. Right?

In order to pull off a successful event, you need to look at it somewhat like a project with a plan, tasks, and schedule. An event planner is your experienced, star resource. Someone who is excited about your event, prepared for anything, and willing to be your right hand.

Below is a list of reasons you should consider hiring an event planner:

  1. Experience – We’ve been there, done that, we know what can and likely will happen because we have experienced it before. We know what to plan for and what items need more attention than others.
  2. Stress – Events can be very stressful. An event planner can take some or all of that off you by putting together all the details and helping you plan for what might come up.
  3. Plan/Task list – An event planner will put together a list of tasks for you that either you or they can execute. We plan it out in detail, so you don’t have to remember what to include in your event.
  4. Vendor discounts – We know what vendors typically charge and can negotiate based on business relationships or price matching.
  5. Day of – You should have the opportunity to have fun at the event, but typically you are dealing with and stressing over making sure the event is going well for the guests. An event planner can handle all of the components of the event day so you have the best experience.
  6. Design/Decor/Ideas – An event planner is a wealth of creativity. We know the latest trends and how to put together a classy event on a budget.
  7. Budget – Most people think “expense” when they think about an event planner, but a good event planner can actually help decrease costs, stick to a tight budget, and improve the quality of the event.

We offer a wide range of services to help you make the most of your event. Check out our services page for more details!